Corporate travel can be a significant expense, but smart planning can help cut costs. If you or your company frequently book flights for work, there are practical ways to save money without compromising on convenience or comfort.
Here are some tried-and-tested tips to make your corporate air travel budget-friendly.
Timing is everything when it comes to airfare.
For corporate trips, it’s best to book flights as soon as schedules are confirmed. Last-minute bookings often come with inflated prices, especially for business-class tickets. If your plans are set, booking 2-3 months in advance can save your company a substantial amount.
Business travel plans can change unexpectedly.
Instead of purchasing non-refundable tickets, opt for flexible fares. While they may be slightly more expensive upfront, they allow you to modify or cancel flights without heavy penalties. This can save money in the long run, especially if meetings get rescheduled or cancelled.
Airlines often offer exclusive programs for businesses.
Enrol in corporate loyalty schemes with airlines like Qantas or Virgin Australia. These programs reward frequent flyers with discounts, priority services, and access to lounge facilities. Some even provide perks like free upgrades, which are perfect for impressing clients or relaxing after a busy day.
Managing multiple business flights can be overwhelming.
Travel platforms like Concur or Egencia streamline the booking process while offering cost-effective options. They also provide analytics to track spending patterns, helping businesses identify where they can save more on corporate travel.
Not all business trips require a business-class seat.
For short domestic flights, consider booking economy tickets. Many airlines now offer premium economy options, which strike a balance between cost and comfort. It’s a sensible choice for shorter trips where saving money outweighs added luxury.
Checked baggage fees can quickly add up for corporate travellers.
Encourage employees to pack carry-on luggage for short trips. Not only does this save on baggage fees, but it also reduces time spent waiting at baggage claims, ensuring a quicker journey.
Flying during off-peak hours is a great way to cut costs.
Early-morning or late-night flights are often cheaper than mid-day options. Similarly, travelling mid-week instead of on Mondays or Fridays can lead to significant savings. For businesses with flexible schedules, these small adjustments can have a big financial impact.
Many credit cards offer excellent travel perks for businesses.
Some cards provide cashback on flight bookings, while others offer reward points that can be redeemed for future flights. Check if your company’s credit card includes travel insurance or free lounge access—these extras can make a difference on a hectic work trip.
If multiple employees are travelling, it’s worth negotiating.
Many airlines provide group discounts for bulk bookings. This is particularly useful for conferences, training sessions, or team-building events. Don’t hesitate to reach out to the airline’s corporate sales team to discuss possible savings.
If your company regularly travels to the same destinations, consider forming a partnership with a specific airline.
Long-term deals with airlines or travel agencies can include discounted rates, dedicated customer support, and added benefits like priority boarding. Building these relationships can be a game-changer for frequent business flyers.
Even corporate travellers can benefit from sales.
Sign up for alerts from airlines or travel agencies to stay informed about discounts on business-class or economy fares. Many companies offer flash sales for international and domestic routes, which can align perfectly with planned work trips.
Corporate air travel doesn’t have to break the bank. With careful planning, the right tools, and a touch of flexibility, businesses can save significantly while ensuring smooth travel for their employees.
The next time your company books a flight, remember these tips. They’re simple, effective, and designed to make corporate travel a breeze—without blowing the budget!